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 Townhill Medical Practice

 Guards Avenue, Caterham, Surrey, CR3 5XL
Tel: 01883 331900    
If you change any of your contact details, please inform us as soon as possible.

Important Changes to Your Medical Records…


GP practices across England will soon be required to supply patients’ personal and confidential medical information on a regular and continuous basis, to the Health and Social Care Information Centre (HSCIC). This is not to be confused with General Practice Extraction Service (GPES).


The information extracted can comprise of NHS number, date of birth, postcode, gender and ethnicity and from your medical records information such as medical diagnosis, referrals, prescriptions, family history, test results etc may also be up loaded. The uploaded data is likely to be made available to organisations outside of the NHS, for example, universities and commercial organisations.


Under the Health & Social Care Act 2012, we, as a GP practice have no choice but to allow the HSCIC to extract this information. Therefore, though we cannot stop this information leaving the practice, you do have the right to opt-out.


If you wish to opt out, please pick up the leaflet ‘Important Changes to Your Medical Records’ at reception, there is a form attached for you to complete and hand in at reception. We will then mark your records as ‘opting out’.


Please be aware, once the information is uploaded you will not be able to get your data deleted by the HSCIC. If you want to opt out, you need to act now.


General Practice Extraction Service (GPES)


The General Practice Extraction Service (GPES) is used to extract GP data each month. Initially the data will cover the period from April 2013 onwards. The identifiers extracted are:

  • NHS Number
  • Date of Birth
  • Postcode
  • Gender

This allows patients' GP data to be linked to their hospital data. No free text will be extracted, only coded information about:

  • Referrals
  • NHS prescriptions
  • Other clinical data

The technical specification of the extract can be found at www.england.nhs.uk/ourwork/tsd/data-info


If you do not wish your information to be shared outside the GP practice, please inform the surgery in writing and we will make a note of this on your medical records.

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